Do we have to replace our existing scheduling software?

No. Shape works alongside P6, MS Project, Asta, or whatever you use for scheduling. You import activities into Shape at the start of the week, site teams update progress throughout the week, then you export that progress back to your master schedule. Shape bridges the gap between your schedule and the field. It doesn't replace your scheduling tools.

How can I be sure site teams will actually use this?

Site teams don't see this as 'one more system.' They're using tools that make their daily work easier, with simple daily reports that pre-fill from yesterday, quick issue logging on their phone, messaging like WhatsApp that logs site records. Progress capture is built into these workflows, not a separate task. You also get visibility into who's using it and who isn't. The record quality monitor shows exactly who's submitting detailed reports and who needs coaching. You can address adoption issues immediately, not months later when you realise you're missing data.

How is this different from our daily reporting system?

Most daily reports exist separately from your schedule. Someone still needs to extract information and manually update the schedule. Shape connects them directly. Site teams report against actual schedule activities, and you export that progress straight to P6 or MS Project. No re-entering information, no manual transfers between systems. The other key difference is detail. Traditional reports might say 'worked on drainage,' but Shape captures which activities progressed, by how much, with photos of the work, and what resources it took. It's detailed enough to actually update your schedule with confidence. You also see who's reporting and who isn't. The record quality monitor flags incomplete reports immediately, so you can address gaps before they become problems.

How do we know the progress information is accurate?

Progress comes directly from the people doing the work, captured as it happens. Site teams report what they accomplished today with photos as proof. When someone logs 50% progress on an activity, there are photos of the completed work, timestamps showing when it was done, and details about what was accomplished. You also see who's reporting and who isn't. The record quality monitor flags incomplete reports immediately, so you can address gaps before they become problems. If someone consistently reports without detail or photos, you'll know right away.

How does this help us report to clients or senior management?

You have evidence-backed progress data, not just percentages. When you report that activities are on track or behind, you can show photos of completed work, explain what caused delays with timestamped records, and demonstrate exactly what resources were allocated. Reports look professional and substantive instead of vague status updates. You can also export progress data to create visual reports or update formal project dashboards. The information is structured and ready to use, not scattered across emails and verbal updates.

What level of detail do we get in the progress updates?

Every progress update includes completion percentage, photos, date captured, and who logged it. Shift reports add more context: resource allocations (who worked on what for how many hours), materials used, downtime events with explanations, and any issues blocking progress. You can drill into any activity to see its complete history: every progress log, every photo, every daily report mention, and every resource allocation over time. It's detailed enough to understand not just how much progress was made, but what it took to get there.

SHAPE FOR TRACKING PROGRESS AGAINST THE SCHEDULE

Keep your schedule up-to-date
without chasing down site teams

Skip the manual check-ins. Get accurate, evidence-backed progress updates, all linked to your schedule.

SPEAK TO A PROJECT ADVISOR

LEADING CONTRACTORS USE SHAPE TO TRACK PROGRESS AGAINST THE SCHEDULE

THE PROBLEM IS...

Getting schedule updates requires too much effort

Manual coordination eats up hours

Chasing people down for updates, marking up schedule printouts, compiling spreadsheets. Simple updates take time-consuming coordination.

Updates lack detail or evidence

Someone says an activity is 50% complete. Without photos or details about what was accomplished, you can't verify if it's accurate.

There’s double handling of information

Daily reports. Then spreadsheets. Then scheduling software. Information gets double-handled because nothing connects.

Use Shape to 1guarantee progress updates from the site, 2keep your schedule up-to-date, and 3see the full history of every activity.

Use Shape to

Guarantee timely progress updates from site

Skip the forms. Capture records from site chats.

Your site teams communicate, log progress, and raise issues through a simple messaging app. All conversations, photos, issues, and progress updates automatically get structured into your project records in real-time.

Learn more about Channels →

See who’s capturing quality records and who isn’t

See exactly who's logging progress and who needs coaching. Each record gets a completeness score, so you can see gaps at a glance and flag the right people, without reviewing every individual progress log.

Learn more about Data Book →

Keep the schedule updated without manual data entry

Pull activities directly from your scheduling software into Shape.

Export updated progress back to your schedule each week.

See the complete history of every schedule activity

Get accurate daily progress, not just percentages

Open any activity to see its status and all related site records:

Photos with detailed context including timestamp, captions, and source
Progress logs and daily report mentions
Weekly plan references with expected vs actual
Linked open and resolved issues

Easily access records related to any activity

Site teams give you structured daily progress reports including:

Completion updates
Resource allocations (people hours, equipment hours, materials used)
Downtime events with reasons
Photo evidence attached to each item

Stay on top of schedule without the manual work

See how contractors get accurate progress from site and maintain control over schedule without the time-consuming manual coordination.

SPEAK TO A PROJECT ADVISOR

“A lot of the time, the way that you build the project, there's a lot of change involved. Shape allows you to track all of those changes. You can see the journey that Shape created for you by all of the updates that you do through there.”

Dan van Wyk

Project Manager, Sweet Projects

"Shape was quickly adopted by our team due to its user-friendly interface. We no longer waste time on manual paperwork or lengthy email chains, trying to resolve coordination or blocker issues."

Sunny Hundal

Mechanical Package Manager, Emico Ltd.

"Shape provided a clear, simple, and accessible database for tracking project issues, giving us better visibility into programme impacts, delays, and improving contract management."

Andre Costa

Operations Director, Bysteel

More ways Shape helps with other critical project challenges

Manage change on site

Get reliable site records

Get time and allocation data from site

Manage Issues with subcontractors

See how Shape works for you

Project Managers and Directors

Commercial Managers and Directors

Planners, Schedulers, & Project Controls

Construction Managers and Engineers

SHAPE FOR TRACKING PROGRESS AGAINST THE SCHEDULE

Keep your schedule up-to-date
without chasing down site teams

LEADING CONTRACTORS USE SHAPE TO TRACK PROGRESS AGAINST THE SCHEDULE

THE PROBLEM IS...